Employment Opportunities

OFFICE MANAGER

 

Position Purpose:  The Office Manager is responsible for the office coordination of the agency and performing support activities for the CEO. This employee functions in a confidential capacity under the CEO.  This OM works independently to keep the business office running and accepts the coordination of special projects from the CEO. Much of this person's time is spent typing and/or editing documents and grants, maintaining and extracting grant records, providing customer service, responding to emails on 2 sites, and attending to visitors to the office, while handling the main phone line. The OM is responsible for managing the litter prevention receptacles, ACBC and plastic recycling X frame lending programs. The OM manages the databases, updating and exporting information. This employee has direct and indirect contact with the public and must represent the nonprofit agency in a positive, professional manner.  

 

Major Responsibilities:

1.  Office Coordination

2.  Record keeping and Exportation

3.  Typing and Editing

4.  Special Projects - recycling program, Beautification Watch Certificates, Clean-Up Akron Month, grant writing, fundraising, daily money management [tracking], works with Flowerscape Director for coordination of sprinkler systems for Adopt-A-Sites and Flowerscape.

 

1. Office Coordination: The OM plans, schedules and coordinates the preparation of all business correspondence, reports and other documents, the processing of mail and tracking of incoming donations, the answering of phones and the greeting of visitors.  Establishes and maintains manual and computerized files and database systems.  The OM orders the letterhead stationery and envelopes and coordinates office supply orders with the CFO.  The OM assumes the duties of coordinating bulk mailings, including fundraising and Beautification Watch. Manages the physical office environment

Performance Standards:

  • Demonstrates skill in the use of the Microsoft software.
  • Demonstrates skill in the use of standard office equipment: FAX, copiers, PC, printers, etc.
  • Demonstrates skill in composing and preparation of business letters and other documents using proper grammar, spelling, punctuation and format.
  • Maintains effective working relationships with the staff and other friends of the agency.
  • Coordinates office projects involving physical changes [carpet cleaning, painting, re-arrangement of space etc.]
  • Assists with computer questions and equipment for the office.

 

2.  Record keeping and Exportation:  The OM maintains all the agency's records.  This involves establishing and maintaining manual and computerized file and database systems to be used as sources of support for grant, fundraising and award applications.  This is the staff position that keeps all databases up to date for direct mail and bulk mail purposes.  The OM must be able to extract information from the databases fundraiser mailings and required statistical reports.

Performance Standards:

  • Must develop considerable knowledge of the organization, programs and required reporting procedures of the city, state and national organizations of which we are members.
  • Strive to keep the most accurate database for fundraising and agency communication by making changes and deletions on a regular basis.
  • Load weekly, monthly and annual statistics for the agency's programs into our

            software and/or database programs as needed.

  • Attend KAB staff meetings to stay informed about the status of agency programs and events and to be able to answer questions from the public.
  • Works with the City Customer Service 311 for requests for assigned jobs through citizen complaints [litter pick-up, illegal dumping, public graffiti, private graffiti, litter signage requests, public BW nominations and miscellaneous complaints recorded]. Each of these requires entering results taken off each CSR request.
  • Sends updates on Community Service to respective parties in the Justice System.
  • Assists Litter Coordinators in keeping track of Community Service Workers and Hours.
  • On a contractual request the OM downloads the report form for Litter Control. Works with the Litter Coordinator.
  • Maintains all recycling records/ statistics for the public lending program.
  • Maintains grants written, money received, and keeps CEO up to date with the grant writing cycle. Also, all individual requirements of each grant. Works closely with the CFO for recording receipt of monies, dates written and other information regarding each grant.

 

3.  Typing and Editing:  The OM is the staff expert on typing or keyboarding to prevent the outsourcing of agency documents.  Documents should be well organized and have a professional appearance. The OM’s first work priority is the assignments from the CEO, but as time allows, this employee can do documents from the Flowerscape Director,  Litter Collection Coordinators, CFO, Community Outreach &

Manager and Board Members.   

Performance Standards:

  • Outgoing communication, including grants and fundraising thank yous, must be business professional.
  • Work well with the other members of the staff to complete the agency's goals and objectives.
  • Take continuing education opportunities as needed to keep typing and software skills sharp.
  • Learns to maintain and service office equipment to keep them functioning.
  • Works independently to keep statistical records up to date.
  • Keeps alert to new and improved document formats or systems of tracking that the agency could incorporate.

 

4. Additional Special Projects:  The OM is the staff person who administers the litter prevention portable receptacle boxes, ACBC boxes, and recycling X frames/bags for distribution utilized for large community events. 

     Performance Standards:

  • Keeps accurate records for grants of the use of the portable litter receptacles boxes, ACBC boxes, and recycling X frames/bags and encourages their return for future use.
  • Manages the office environment and maintenance with cleaning contractors.
  • Works with the Flowerscape Director, to assist with the Adopt-A-Site program.
  • Works with Litter Coordinators to download the pictures as needed of graffiti in the City, to curb graffiti in the future.
  • Maintain Outlook RSVPs to Board & Fundraising meetings for the purpose of attendance and for lunch requirements as needed.
  • Attends events, including media, to promote Keep Akron Beautiful.
  • Assists in signing up volunteers and dispensing from the office clean-up materials for Clean Up Akron Month.
  • Assists in ticket sales for Green the Scene, our primary fundraiser.
  • Works at KAB booths as necessary.

 

Job Type: Full-time

Hours: 8:30 a.m. – 4:00 p.m. Monday-Friday

 

Salary: $35,000.00 to $37,000.00 /year

 

Experience:

Microsoft Office: 2 years (Required)

Administrative/Office: 2 years (Preferred)

 

Education: Bachelor's (Required)

License: Driver's (Required)

 

Benefits offered:

  • Paid time off
  • Health insurance
  • Dental insurance
Application:

Please send a resume and cover letter to Jacqui Flaherty-Ricchiuti- [email protected] by 5.23.2019 at 4:00 p.m.




 

GARDEN MAINTENANCE TECHNICIAN

Position Purpose:

Keep Akron Beautiful develops and implements public education and community improvement programs on litter prevention, recycling, graffiti eradication, waste management and beautification to encourage citizens to take pride in Akron by participating in these activities. Currently, we have an opportunity available as Garden Maintenance Technician.

 

The purpose of Garden Maintenance Technician is to assist the Flowerscape Director with Keep Akron Beautiful urban gardening program. The Garden Maintenance Technician helps with the installation, maintenance, and flower removal for more than 30 urban flower beds in Akron. This is a part time position that requires flexible hours during the growing season.

 

We are looking to fill this position with team oriented individuals. At Keep Akron Beautiful, we pride ourselves on a higher standard of craftsmanship. We strive to maintain a workplace that is safe and clean, where each employee is treated with respect, dignity and trust.

 

Qualifications:

  • General knowledge of plants, particularly annuals and perennials
  • Knowledge and skills using Landscape equipment (Rototiller, Weed Trimmer, Hedge Trimmer, etc.)
  • Experience in flower planting and maintenance
  • Ability to train and work alongside crew and community service workers
  • Ability to listen and deal with disciplinary problems
  • Willingness to communicate and cooperate with Flowerscape crew
  • Willingness to learn and grow

 

Major Responsibilities:

  • Flower bed preparation
  • Annual and perennial installation
  • Flower bed maintenance ( pulling weeds, pruning, mulching,  ect)
  • Correct operation and general maintenance of landscape equipment

 

Physical requirements:

While performing the duties of this job, the employee is frequently required to walk and stand. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Works inside (10%) and outside (90%) Other duties as assigned by the Flowerscape Director.

 

Contact:

Leah Heiser, Flowerscape Director

Keep Akron Beautiful / 850 East Market Street/ Akron, OH 44305

Phone:  330-375-2116 / [email protected]

 

Application:

If interested, please submit resume to Leah Heiser at [email protected] or via USPS mail at the address above, to Leah's attention. We look forward to hearing from you!

 

Hourly Rate:

Hourly rate between $9-11, determined by experience. 


COMMUNICATIONS & PUBLIC RELATIONS INTERN - Fall 2019

Keep Akron Beautiful seeks individuals with an interest in gaining work experience within a nonprofit organization.  S/he must be comfortable supporting the staff, which works as a team to “Improve Akron’s quality of life through beautification and responsible environmental management.”

 

The Intern will be expected to commit to a specified and agreed upon tenure and will work primarily with programming at Keep Akron Beautiful’s office, alongside the Community Outreach & Volunteer Project Manager.

 

Goals of Keep Akron Beautiful Internship:

  • Offer training for the benefit of the student.   
  • Provide on-site and meaningful professional experiences for college-level students. 
  • Enable students to gain practical knowledge and familiarity with nonprofit work. 
  • Facilitate understanding of a general office environment and offer insight into work experiences. 
  • Allow Keep Akron Beautiful employees the opportunity to mentor and work with a student who seeks knowledge, professional and practical work skills.   
  • Provide guidance to students seeking work experiences. 

 

Structure:

  • Intern will be assigned to the full time Community Outreach & Program Manager who will oversee the intern’s day to day responsibilities.
  • Intern will be given at least one major project to complete and report to the full KAB staff at the conclusion of their tenure.
  • Intern will be expected to participate in KAB staff meetings and are encouraged to contribute thoughts and opinions on subject matter.
  • Intern will be given the opportunity to complete a supervisor evaluation form; likewise, the intern will be evaluated at the conclusion of their tenure by their supervisor.
  • Intern will be expected to complete weekly timesheets.
  • Intern will be required to meet with the CEO to complete an exit interview at the conclusion of their tenure.

 


Interns are expected to meet the following qualifications:


Skills:

  • Working knowledge of MS Office including Word, Excel, PowerPoint
  • Detail-oriented and organized
  • Focused and productive on tasks-at-hand
  • Strong verbal and written skills

 

Perspective:

  • Positive and respectful attitude
  • Willing to take direction, but able to work independently
  • Interest in learning as well as contributing to the greater good

 

Reporting Structure:

This position reports to the Community Outreach &Volunteer Project Manager and ultimately the Executive Director.

 

Location:

This position is based at Keep Akron Beautiful office - 850 East Market Street, Akron Ohio 44310.

 

Hours:

This is an unpaid internship. Students will work 10-20 hours or more each week within the regular workday, M-F / 8:00 a.m. – 4:00 p.m. We offer a flexible schedule for interns and will work with the applicable candidate to ensure timely encounters with professional staff in the office.  

 

Students may receive college credit for their work; however, it is the student’s responsibility to petition for the credit through their university or college program.

 

Contact:

Johanna Barnowski, Communtiy Outreach & Program Manager

Keep Akron Beautiful / 850 East Market Street/ Akron, OH 44305

Phone:  330-375-2116 / [email protected] 

 

If interested, please submit resume to Johanna Barnowski at [email protected] We look forward to hearing from you!